Conditions of Participation

Events

The "Adventure Southside 2023” at Messe Friedrichshafen is organized by
Rough Road Events GmbH
Herdweg 92
64285 Darmstadt
Germany
Tel .: +49 6109 768 89 35
Email: info@roughroadevents.com

Duration:	21.-23. July 2022	(Friday to Sunday)
Opening hours:	Friday	10:00 - 18:00 pm
	Saturday	10:00 - 18:00 pm
	Sunday	10:00 - 17:00 pm
Construction times:	Wednesday, 19th July 2023	only by appointment
	Thursday, 20th July 2023	08:00 - 22:00 pm
	Friday, 21th July 2023	07:00 - 09:30 pm
dismantling times:	Sunday, 23th July 2023	18:00 - 22:00 pm
	Monday, 24th July 2023	08:00 - 18:00 pm

dismantling times

The dismantling times must be strictly observed. It is strictly forbidden to dismantle the stands before 17:00 p.m. on Sunday, July 23, 2023. In the event of violations, a contractual penalty of €500,00 net will be charged.

Registration and rental agreement

Registration is done using the online form on the website Adventure Southside or via email. The registration is only valid when the exhibitor has confirmed a stand proposal and the organizer Rough Road Events GmbH has confirmed it and the registration fee has been paid. The condition of the stand may deviate from the information given in the registration form. This concerns the availability of electricity, the actual dimensions and the location. The applicant will be informed of deviations before the conclusion of the contract and his consent will be obtained. The organizer decides on the admission of an applicant.

The rental contract is concluded when the exhibitor has been informed of the admission in the form of an invoice. A confirmation of receipt of the application does not constitute admission to the exhibition.

House rule

Messe Friedrichshafen GmbH exercises domiciliary rights within the closed-off event area during the event and the set-up and dismantling days. Entry and exit during the exhibition is not permitted for police and insurance reasons. The instructions of the security forces must be followed.

Terms of payment

For bookings made before April 15, 2023, the stand rent is only due on May 01, 2023, unless otherwise stated on the invoice. If the trade fair has to be cancelled, the stand fee will be refunded.

Changes / Force Majeure / COVID-19 / Ukraine Conflict

If unforeseen events occur that make it impossible to hold the event, the organizer must inform the exhibitor of this immediately. In principle, the right to stand rent then lapses. If the trade fair is canceled by the state government due to the COVID-19 virus, the right to stand rent also lapses. Stand rents already paid will then be refunded.

Liability

The organizer assumes no liability for damage to property or personal injury. Insofar as fault can be proven, this is limited to intent and gross negligence.

Liability insurance

The organizer is insured with regard to his legal liability. The general insurance conditions for liability insurance apply. Liability insurance only covers damage to third parties. The exhibitor is recommended to take out separate exhibitor insurance for the stand.

Adventure Southside 2023 Cancellation Policy

Groundless rejection

An exhibitor who cancels his participation in Adventure Southside 2022 without having a right of withdrawal and thus refuses to fulfill the rental contract without reason, owes a flat rate of expenses as a percentage of the rental price, which is staggered according to the time remaining until the trade fair:

Cancellation until May 28, 2023	25 %
Cancellation until June 09, 2023	50 %
Cancellation after June 09, 2023	100 %

Travel restrictions for the exhibitor

The exhibitor has the right to withdraw if there is a statutory or official regulation that no one from the country or part of the country in which the exhibitor is based should be present at any time within a period of six weeks before the first day of Adventure Southside 2022 , leave or enter Germany, or anyone who enters Germany from the country or part of the country in which the exhibitor is based must go into quarantine immediately after entering Germany.

Cancellation of the fair due to energy problems

Against the background of the uncertainties on the energy market with regard to prices and security of supply, the following applies:

If it is impossible for Messe Friedrichshafen to provide the organizer with the energy (electricity, heating/cooling/ventilation) required to hold the event due to state or official intervention in the energy supply and the organizer is subsequently unable to hold the event, Messe Friedrichshafen has Friedrichshafen has an extraordinary right to terminate the contract without notice.

In the event of termination by Messe Friedrichshafen, the organizer will reimburse the stand rents already paid. The organizer is exempt from any claims for damages, including those from third parties.

safety and accident prevention

The exhibitor must observe all relevant regulations, including those of the local security authorities. The exhibitor undertakes to only show and demonstrate such machines, apparatus and systems that comply with the relevant accident prevention regulations and statutory provisions. Each exhibitor must have a working fire extinguisher ready.

Rules for the Sale of Goods

The event is also a sales event. The provisions of the Discount Act, the Price Indication Ordinance and the Bonus Ordinance must be observed. Trading must take place in compliance with general laws and the principles of a prudent businessman. The sale of food and drinks is not permitted. On Sundays and public holidays, the sale of goods is only permitted from 11:00 a.m. to 17:00 p.m.

guard

During the exhibition days, the organizer will use a security service to ensure that no unauthorized vehicles enter the exhibition grounds. However, he assumes no liability for loss or damage.

Advertising

Any advertising is only permitted within the rented stand area. Acoustic advertising must not disturb neighboring exhibitors. The exhibitor is responsible for registering and paying fees (GEMA, GEZ).

Current

Electricity can only be provided for some of the stands. The use of mobile generators is generally prohibited. The costs for the electricity connection have not yet been determined due to the increased energy costs. The power booking is therefore only possible later.

Jurisdiction

The place of jurisdiction is the seat of the organizer.

Severability

Should some of the conditions of participation be legally invalid or contain gaps, this shall not affect the validity of the remaining provisions or the contract. In this case, the parties undertake to replace the ineffective provision with such a regulation or to fill the gap with such a regulation with which the economic purpose pursued by the parties can best be achieved.